Privacy Policy | TalentManager

Last updated: August 2025

At Talent Manager we are committed to safeguarding your personal data and ensuring transparency in how we process it. This Privacy Policy informs you about the type, scope, and purpose of the collection and use of personal data by the service operator, Green Wealth, and its web-based time-tracking software ("Services").

We take your privacy very seriously and handle your personal data confidentially and in accordance with legal regulations, including the General Data Protection Regulation (GDPR) and the Austrian Data Protection Act (DSG). Given the evolving nature of technology and the continuous development of our Services, we may update this Privacy Policy periodically. We recommend reviewing it regularly.

The term "personal data" refers to all data that can be related to you personally, such as your name, address, email addresses, and user behavior. Other terminology used in this Privacy Policy, including "processing" and "consent," adheres to the definitions outlined in data protection laws, particularly Article 4 of the GDPR.

1.Name and Address of the Data Controller

The data controller within the meaning of the General Data Protection Regulation (GDPR) and Austrian Data Protection law is:

Green Wealth GmbH
Hafferlstraße 7
4020 Linz
Österreich
Phone: +43 732 931 653
Email: office@greenwealth.at
Website: www.greenwealth.at

2.General Information on Data Processing

2.1Scope of Processing Personal Data

We process the personal data of our users only to the extent necessary to provide a functional service, as well as our content and features. The processing of personal data of our users regularly occurs only after the user's consent. An exception applies in cases where obtaining prior consent is not possible for practical reasons, and the processing of data is permitted by legal regulations.

2.2Legal Basis for Processing Personal Data

We process your personal data in accordance with the General Data Protection Regulation (GDPR), relying on the following legal bases:

Article 6(1)(a) GDPR (Consent): Where you have given us explicit consent to process your data for a specific purpose.
Article 6(1)(b) GDPR (Performance of a Contract): Where processing is necessary for the performance of a contract with you or to take steps at your request before entering into a contract.
Article 6(1)(c) GDPR (Legal Obligation): Where processing is necessary for compliance with a legal obligation to which we are subject.
Article 6(1)(f) GDPR (Legitimate Interests): Where processing is necessary for our legitimate interests or the legitimate interests of a third party, except where such interests are overridden by your interests or fundamental rights and freedoms.

We process your personal data for the following purposes:

Contract Fulfillment: To provide and manage the time-tracking features of our software (e.g., recording work hours, generating reports). Legal basis: Article 6(1)(b) GDPR (performance of a contract).
Service Improvement: Analyzing usage patterns to improve the functionality and usability of our software. Legal basis: Article 6(1)(f) GDPR (legitimate interest).
Communication: Sending important information, updates, and notifications related to the use of the Services (e.g., password resets, service announcements). Legal basis: Article 6(1)(c) GDPR (legal obligation) or Article 6(1)(b) GDPR (contractual necessity).
Billing and Payments: Processing your payment information for paid services. Legal basis: Article 6(1)(b) GDPR (performance of a contract).
Security: Ensuring the security and integrity of our systems and protecting against misuse of our services. Legal basis: Article 6(1)(f) GDPR (legitimate interest).
Legal Compliance: Complying with legal obligations, such as tax and accounting requirements. Legal basis: Article 6(1)(c) GDPR (legal obligation).

2.3Data Deletion and Retention Period

Personal data of the data subject will be deleted or blocked as soon as the purpose of storage no longer applies. Storage beyond this may occur if required by European or national legislators in EU regulations, laws, or other provisions to which the data controller is subject. Data will also be blocked or deleted if a legally prescribed retention period expires unless further storage is necessary for contract conclusion or fulfillment. Specifically:

Time Tracking Data: Retained for the duration of your contractual relationship with us. Post-termination, we may retain this data for a period necessary to comply with legal obligations (e.g., tax and accounting obligations) or to establish, exercise, or defend legal claims.
Account Information: Retained until your user account is deleted. Following account deletion, certain data may be retained if necessary to comply with legal obligations, resolve disputes, enforce our agreements, or protect our legitimate interests.

3.What Data Do We Collect?

We collect the following types of personal data:

3.1.Data You Provide to Us

When you use our Services, you may provide us with personal data, including:

Registration Data: First name, last name, email address, phone number, username, password.
Time Tracking Data: Working hours, breaks, project affiliation, hours worked, leave, and absence reasons.
Payment Information: For paid services, we may collect payment details, including credit card number, bank account information, and billing address.

3.2.Automatically Collected Data

When accessing our Services, we automatically collect technical information necessary for the functioning and security of our Services, including:

IP address
Browser type and version
Operating system
Referring URLs
Date and time of access

This automatically collected data includes server log files, which are stored for a maximum of 7 days for security purposes, such as to clarify misuse cases. The legal basis for processing this data is our legitimate interest (Art. 6(1)(f) GDPR). If data needs to be retained for evidence purposes related to a specific incident, it is exempt from deletion until the incident is fully resolved.

We may also collect some of this information through cookies and similar tracking technologies. For more information, please see Section 4 below.

4.Reach Measurement & Cookies

This website uses cookies and similar tracking technologies for pseudonymized reach measurement and to analyze and optimize the use of our Services. Cookies are small files stored on your device that your browser accesses. Using cookies enhances the usability and security of our Services.

Most browsers offer settings to manage or prevent cookies. However, please note that restricting cookies may limit your access to certain features of our Services.

You can also prevent Google from collecting data generated by cookies related to your use of the website (including your IP address) by downloading and installing the browser plugin available at the following link:

https://tools.google.com/dlpage/gaoptout?hl=en

For detailed information about the types of cookies we use and how to control them, please refer to our [Cookie Policy].

5.Data Sharing

If you contact us via the provided options (e.g., a contact form or email), your information will be stored to process and respond to your request.

Additionally, we may share your personal data in the following situations:

Service Providers: To provide and improve our Services, we may share your data with third-party service providers, such as hosting platforms, payment processors, and technical support. These providers are bound by data protection agreements to ensure GDPR compliance.
Legal Obligations: If required by law, we may disclose your data to government authorities or courts.
Business Transfers: In the event of a merger, acquisition, or sale of our assets, your data may be transferred to the acquiring company, subject to applicable data protection laws.

Your data will not be shared with unknown third parties, and we ensure it is used solely for the purposes outlined above.

6.Special Categories of Personal Data

We generally do not collect or process special categories of personal data (as defined in Article 9 GDPR) such as data revealing racial or ethnic origin, political opinions, religious beliefs, health data, or biometric data. However, if you choose to provide information about health conditions related to work absences or special needs accommodations, we process this data only with your explicit consent or as required by employment and social security laws. This sensitive data receives additional protection measures and is only accessible to authorized personnel on a need-to-know basis.

7.Employee Monitoring and Privacy

If you use our Services as part of your employment, your employer may configure certain monitoring features in compliance with local labor laws. This may include tracking active work time, application usage, or project time allocation. We require all employers using our platform to inform their employees about any monitoring activities and obtain necessary consents. As a data processor, we process this information strictly according to the employer's instructions and applicable employment laws.

8.Google Analytics

We use Google Analytics, a web analytics service provided by Google LLC, to analyze and improve our Services based on our legitimate interest under Article 6(1)(f) GDPR. Google Analytics uses cookies, small text files stored on your device, to collect information about your use of our website.

Your IP address is anonymized before being transmitted to Google servers in the USA by truncating it within EU member states or the European Economic Area. In rare cases, your full IP address may be sent to a Google server in the USA and anonymized there. The IP address transmitted by the user’s browser is not combined with other Google data.

Google uses this information on our behalf to analyze website usage, compile activity reports, and provide other services related to website performance.

Browser Settings: You can manage cookies through your browser settings. Note that disabling cookies may limit the functionality of our Services.

Opt-Out Plugin: To prevent Google Analytics from collecting your data, you can install the browser plugin available here: https://tools.google.com/dlpage/gaoptout?hl=en.

Opt-Out Cookie: You can also click on this link [Opt-Out Link] to activate an "opt-out cookie" on your device, which prevents Google Analytics from collecting data during future visits. Please note that if you delete cookies, you will need to re-enable this setting.

For more information about how Google processes your data, visit:

https://policies.google.com/privacy/partners?hl=en (Data collected by Google partners)
https://adssettings.google.com/authenticated (Settings for displayed advertisements)
https://policies.google.com/technologies/ads?hl=en (Use of cookies in ads)

By confirming your preferences in our cookie consent tool, you agree to data processing by Google Analytics as described above.

9.Service Updates and Communication

We may occasionally send notifications to inform you about important updates, security patches, new features, or functionality changes to our time tracking app. These updates are essential to ensure you have the best possible experience using our service.

The legal basis for sending these updates is Article 6(1)(b) GDPR (performance of a contract) or Article 6(1)(f) GDPR (legitimate interest). Our legitimate interest lies in keeping you informed about service-related changes or updates critical to your user experience.

You can opt-out of any optional communications, such as feature highlights, by:

Clicking the “unsubscribe” link provided in the communication.
Contacting us directly at support@talentmanager.at .

We store your contact information for as long as you maintain an account with us. If you terminate your account, we may retain your information only to the extent necessary to comply with legal obligations or resolve disputes.

10.Your Rights

As a user of our services, you have the following rights concerning your personal data:

Right of Access (Art. 15 GDPR): You can request a copy of the personal data we store about you, along with information about its processing.
Right to Rectification (Art. 16 GDPR): You can request correction of inaccurate or incomplete data.
Right to Erasure (Art. 17 GDPR): You can request the deletion of your personal data when:
It is no longer necessary for the purposes it was collected.
You withdraw your consent and no other legal basis for processing exists.
The data was unlawfully processed.
Note: Deletion cannot be carried out if statutory retention periods apply.
Right to Restrict Processing (Art. 18 GDPR): You can request that we limit the processing of your data in certain circumstances, such as when the accuracy of data is contested or you object to its processing.
Right to Data Portability (Art. 20 GDPR): You can request the transfer of your data in a commonly used, machine-readable format to you or a third party.
Right to Object (Art. 21 GDPR): You can object to the processing of your data based on legitimate interests.
Withdrawal of Consent (Art. 7(3) GDPR): If processing is based on your consent, you can withdraw your consent at any time. Withdrawal will not affect the lawfulness of processing before its withdrawal.
Right to Lodge a Complaint (Art. 77 GDPR): If you believe your data has been processed unlawfully, you may file a complaint with a supervisory authority, particularly in the EU country where you reside or work.

To exercise your rights, please contact us at support@talentmanager.at. We will respond to your request within 30 days.

11.Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our services or legal requirements. The latest version will always be published on our website. We encourage you to review this Privacy Policy periodically. We will notify you directly of any changes that require your action (such as additional consent) or significantly affect your rights. By continuing to use our services after changes are published, you accept the updated Privacy Policy.

12.User Account Management

We provide you with comprehensive control over your account settings and personal information through our Services interface. You can update, modify, or delete your personal information at any time by accessing your account settings.

If you wish to permanently delete your account, you can contact us at support@talentmanager.at. Upon receiving your deletion request, we will verify your identity and proceed with the secure removal or anonymization of your personal data. However, we may retain certain information where required by law or necessary for legitimate business purposes, such as maintaining records for legal claims or compliance obligations.

Once your data is deleted, it will no longer be accessible or retrievable. For more information about data retention, please refer to the "Data Deletion and Retention Period" section of this Privacy Policy.

13.Contact Information

If you have any questions or concerns regarding this Privacy Policy or how we handle your personal data, please contact us at:

Green Wealth GmbH
Hafferlstraße 7
4020 Linz
Österreich
Email: support@talentmanager.at
Phone: +43 732 931 653